Fully responsible for the day to day operation of the building and the supervision of the site staff
Conduct routine inspections on all building services, equipment and facilities
Ensure all service providers are performing up to the specification of contracts
Attend to emergency service breakdown
Attend to enquiries and feedback
Ensure all contracts, insurance, certificates and licenses are renewed before expiry.
Coordinate and attend Meetings and AGMS, including preparation of notices, agenda and documents, as well as recording of the minutes
Manage and maintain proper records and files of correspondences and documents
Monitor payments and manage the recovery of arrears
Liaise with solicitors on recovering of arrears and other matters
Preparing of Budget for Management and Sinking Fund

- To supervise the maintenance staffs and ensure that they discharge their duties diligently.

- To ensure that all service contract such as cleaning, security, pest control, etc. are provided as per the stipulated scope of work.

- To attend and evaluate all complaints from owners/residents and/or assigned handyman to investigate the complaints and report.

- To follow up daily with maintenance staff on their feedback on complaints forms submitted for their investigation.

- To reply to all letters from residents and prepare any notices for circulation to residents.

- To obtain quotations from approved contractors as provided under the Standard Operating Procedure manual.

- To regularly checked that all work are being carried out promptly and diligently by service contractors.

- To keep records of all maintenance contracts and ensure that all the equipment such as fire-fighting equipment etc., are tested and maintained as per operation manual.

- To carry out inspection of the building at least once a week.

- To submit monthly report on condition of the structure, facilities and services provided in the building.

- Ensure all renovation / move in or out / facilities booking applications submitted are with proper documentations and scope are within perimeters of the existing By-laws / House Rules

- Summarise quotations/proposal received by suppliers / contractors / service providers to raise requisition of expenditure for further approval

- Assist in preparation of Monthly Report

Requirements:

- Degree / Diploma or equivalent in property, hospitality, business, accounting, mechanical and electrical /architecture or related discipline

- At least 1 years experience in managing stratified or gated community

- Proficient in both written and spoken English & Bahasa Malaysia.

- Knowledge of Strata Titles Act, Strata Management Act, Building & Common Property (Maintenance & Management) Act and its legislation and regulation

- Experience in taking over new completed project including implementation of quality audit and inspection to units and common property

- Well versed with construction method of rectification and able to coordinates with building maintenance is added advantage

- Dedicated, committed, willing to care for the community and willing to assume leadership roles

- Posses good personality and PR skills

- Self motivated, able to work independently / team, positive and proactive

- Computer Literate in Ms Office applications

- Posses own transport and willing to travel

- Willing to work extra hours

Broadmindz Property Management

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