The Company:

In today’s world of innovation, technology capabilities are advancing at an amazing rate. Advances in artificial intelligence and machine learning are creating massive change. Automation is exponentially increasing productivity and drastically reducing cycle times. Despite all this technology, human intelligence is more valuable than ever. There are an endless array of human-sourced processing and judgment needs that exist where technology isn’t a viable option. That’s where we fit.

Alegion AI, Inc delivers AI enablement solutions focused on helping companies process large volumes of work that require human intelligence. From human-labeled training data used to train artificial intelligence and machine learning systems to human agency within AI agent workflows, Alegion AI provides solutions tailored to fulfill today’s AI rapid deployment needs. Alegion AI is headquartered in Austin, Texas with additional presence in Singapore and Malaysia. Learn more about Alegion at: www.alegion.com

Job Summary:

We are seeking a broadly competent individual whose detail-orientation and organization allows them to provide financial administration as well as assist with other administrative needs. This position will play a crucial role in supporting the operational effectiveness of the company and contributing to the overall success of the organization. The ideal candidate will have a strong background in finance, excellent administrative skills, and a hard-working collaborative attitude.

Key Responsibilities and Expected Results:

Stay on top of financial transactions daily so accounting systems and financial reporting mechanisms are up to date and ready for actionable executive decision making.
Assist and support the COO and Head of Operations as needed to ensure operational effectiveness and efficiency within the company.
Liaise with the company’s Professional Employer Organization (PEO) regarding payroll resulting in a monthly payroll run that is accurate and on time.
Liaise with the company’s PEO concerning outsourced HR matters to ensure the company is serving its employees well and maintaining employee satisfaction.
Assist and support the COO and Head of Operations in staying compliant with financial regulations and company policies.

Required Tasks to meet Responsibilities:

Financial Management:

Bookkeeping (quickbooks) and fixed asset management
Manage accounts payable and receivable processes
Prepare and review financial statements and reports
Monitor cash flow and financial transactions
Assist in budgeting and forecasting processes

Administrative Support:

Handle HR related matters in conjunction with our outsourced HR team
Maintain accurate records and documentation
Handle purchase arrangements and expense reports

Compliance and Regulations:

Assist in ensuring compliance with financial regulations and company policies
Assist in audits and regulatory filings
Stay updated on relevant laws and regulations affecting the industry

Communication and Coordination:

Serve as a point of contact for finance-related inquiries
Collaborate with internal teams to gather financial data and information
Liaise with external stakeholders, including vendors, clients, and financial institutions

Process Improvement:

Identify opportunities for streamlining financial and administrative processes
Implement best practices to enhance efficiency and effectiveness
Continuously seek ways to optimize financial resources and reduce costs

Required Knowledge and Skills:

Autonomy

High aptitude and ability to learn quickly, work diligently and deliver high-quality work
Proactive and takes initiative
Good follow through on given tasks
Broadly skilled and willing to wear multiple hats

Communication

Proficient in verbal and written communication in English
A collaborative team player

Adaptability

Ability to work in a fluid environment and can adjust priorities on-the-fly
Self-starter and ability to thrive in a fast-paced and changing environment
Thoughtful and methodical in organizing priorities and tasks daily
Ability to manage multiple responsibilities and tasks at the same time

Passion & Integrity

Passionate about delivering value
High level of integrity and follow through

Required Education and Experience:

Bachelor's degree in Finance, Accounting, Business Administration, or related field
2+ years of relevant experience
Proven experience in finance and administrative roles - within the IT industry is a plus
Proficiency in financial software and tools (e.g., QuickBooks, Excel)
Excellent organizational and time management abilities
Knowledge of financial regulations and compliance requirements
Hands-on experience with an accounting system
Details are your specialty – nothing falls through the cracks

Location: Kuala Lumpur, Malaysia with Hybrid Office Model

Hours: Full-time salaried position

Salary Range: +- RM4000 to RM6000

Alegion

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